General Conditions

Registration, Prices & Refunds

  1. Registration for ChemCYS 2018 is for the whole conference taking place from 21 February 2018 until 23 February 2018. Registration includes accommodation (two overnight stays) and all meals. If a participant doesn't intend to stay both nights and/or doesn't intend to consume all meals, no discount to the participation fee will be provided.
  2. Registration is only fully confirmed once the organisation has received the participation fee.
  3. The registration fee (VAT included) is calculated according to the following table:

      Registration from 1 August 2017
      Multiple room / No room* Single room
    Participant from a developing country (according to this list)** € 225.00 € 350.00
    Master or PhD students € 275.00 € 375.00
    Professor, post-doc, senior researcher, accompanying person, others € 300.00 € 400.00

    * Multiple room means anything between 2 and 6 persons in one room. The larger rooms generally have separated bedrooms for 2 persons.

    ** The reduction is not applicable for accompanying persons from developing countries. Every accompanying person, irrespective of the country he or she comes from, pays the full fee.

  4. No registration fee will be demanded from plenary speakers and the representatives of our sponsors. Jury members of the topical sessions and speakers at at the KaféCV network event, can choose to book an overnight stay for €40.
  5. A non-cumulative fee reduction of 10%, calculated from the multiple room rate, shall be given to members of KVCV, members of IUPAC and delegates of EYCN. The discount is not cumulative with the early bird discount, neither with the developing country fee or any other reduced participation fees offered.
  6. If a participant cancels his/her participation before midnight 00h00 or 12:00 am (local time: GMT+1) on Sunday 28 January 2018, the organisation will refund 75% of the registration fee, minus possible bank transfer costs. This rule does not apply for the situation specified under Contributions-paragraph 3. No refunds are applicable for cancellations after midnight 00h00 or 12:00 am (local time: GMT+1) on Sunday 28 January 2018.

Contributions

  1. Participants can contribute to the scientific program of ChemCYS 2018 with a poster presentation or oral talk. Only one contribution (poster or oral presentation) per participant is allowed.
  2. Oral talks are specifically reserved for Master and PhD students. Others can only contribute with a poster presentation.
  3. Abstracts for oral presentation will be subjected to a review process by a jury. If the abstract is not selected for oral presentation, then the participant has the option to either present it as a poster, or to cancel free of charge. Notification about the selection of abstracts for oral presentation will occur by 20 December 2017.
  4. Posters sessions will be filled based on the registration date.

Acccommodation & Meals

  1. In the case of a multiple room, the organisation will take into account the preferences for roommates communicated by the participant. However, no guarantee on this matter can be provided.
  2. The organisation offers two types of meals: standard or vegetarian. The standard meals may contain any type of food that is typical for Western cuisine. The same is valid for the vegetarian meals, except that these do not contain meat, poultry or fish. The organisation is not able to provide halal, kosjer or other customs meals.
  3. The organisation will take into account any food allergies communicated by the participant. However, no guarantee on this matter can be provided.

Privacy

  1. All personal information requested on the registration form is exclusively used for the organisation of the conference, and will not be shared with third parties without your explicit permission.
  2. Visual material in the form of photos or videos recorded during the conference may include participants of the conference. This visual material can be published on the website of ChemCYS, the website of KVCV or the Facebook page of (Jong-)KVCV and other promotional material including but not limited to: posters, presentations, the conference movie, sponsorship proposals, etc. At the request of the participant, specific photos or videos can be unpublished afterwards.

 

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